Alumni Management System has been designed using PHP-MySQL where in many user-friendly form controls have been added in order to make it a user interactive application. This project which stores Alumni database which makes easier to maintain the records of the alumni along with staff details. The proposed system will be on-line so it can be accessed by alumni anywhere. There are many records such as alumni details, course details, funds, membership details etc. Handling   all the records is a difficult task for the user this product provides easy way for maintaining records.

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Alumni of a college generally stay in touch with their immediate friends but find it hard to stay connected with other college mates. Contact between alumni can be used to forge business connections and to gain references or insight in a new field. Alumni work can consist of alumni mentoring students, organizing alumni days, having training sessions during alumni days for alumni, inviting alumni to give lectures, arranging work practices, and proposing topics of theses, raise funds for the organizations. It is important to carry out a good follow-up marketing of alumni events.

Objective of the Project:

  • To build a system that will be able to manage alumni data of a college and provide easy access to the same
  • To reduce manual work.
  • To provide user-friendly interface.
  • Quick data retrieval and large amount of data storing.
  • To allow old and new students of a university or college to communicate with each other. This allows students to know about each other and their current activities.

Tools/Platform

Tools Platform
Front End PHP
Backend MySQL

Module of Alumni management system

1) Login Module: The system provides security features through username and password matching where only authorized user can access the system with different authorization level. It includes admin, alumni and faculty.

  • Admin: Admin is super user of this application. The adminfunctionalities include verifying alumni details, updating password, adding or deleting courses which are there in the college, organizing alumni meet in different city and scheduling training session for current year student.
  • Alumni: This module helps Alumni to register into system by providing valid details. Once the registration is done, details will be sent to admin for approval. This module also allows Alumni to update the password. Once the registration is done user can update his profile.
  • Staff: This module helps staff to register into system by providing valid details. Once the registration is done, details will be sent to admin for approval. This module also allows staff to update the password. Once the registration is done staff can update his profile.

2) Profile Registration: This allows a faculty and an alumnus to register.

3) Raise Fund Module: This Module allows alumni to raise funds for the organizations. Alumni donation can be done using credit card or debit card.

4) Feedback module: This module allows users to post feedback or Review for particular product regarding quality or cost etc.

5) Training Module: In this module, alumni will participate in training session with the allotted topics. Training sessions are updated by admin.

6)Alumni Gallery: This module allows alumni to maintain photo gallery of recent alumni meet. It includes images of various alumni events.

7) Regional users: This module display’s groups of alumni from different regions. This module information will be added by the admin.

8) Alumni office bearers: This module includes various office bearers of alumni as well as each of regional units along with their personal info. Which would be displayed for the users and this info will be updated by the admin.

9) Search: This module lets an alumni and staff of the college to search different alumni members and other office bearers. This is secured since only authenticated user can search based on criteria like place, position, regional users.

10) User: It allows user to view gallery, view jobs that are posted by alumni and apply for the same. 

11) Chat: This module allows alumni to chat with his alumni friend of a region or with a group of alumni students.


Video Demo for Alumni Management System:

Watch in Youtube…


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29 Comments

  • Harshit Shah

    March 28, 2020 - 2:20 PM

    i want to change photo of main page and gallery i am unable to find the file of it so please help me

    • Student Project Guide

      March 29, 2020 - 6:57 AM

      Did you checked in images folder. you can replace images with other images.

    • Harshit Shah

      March 29, 2020 - 11:27 AM

      i had try this methpd but it is not working

    • Student Project Guide

      March 30, 2020 - 1:20 PM

      Here is the tutorial to upload photos and creating events inside photo gallery:

      https://youtu.be/jsHP8jGkCGQ

  • chaitanya

    March 29, 2020 - 8:52 PM

    while i’m registering for alumni, it was not sending to admin to verify it. please help me.

    • Student Project Guide

      March 30, 2020 - 6:24 PM

      What to send to the administrator. Can you clarify your question please.

    • E.C.Chaitanya

      March 31, 2020 - 7:03 AM

      While Im registering to New Alumni, after submitting the details, It was not storing in the database.

    • Student Project Guide

      March 31, 2020 - 2:30 PM

      Here is the video which shows how the alumni detail stores in database:

    • chaitanya

      April 1, 2020 - 8:20 AM

      I do the same process as you did in the video. But there is no reflection in my database. what might be the problem??

    • Student Project Guide

      July 8, 2020 - 10:03 PM

      Please contact my whatsapp number. I will assist you..

  • Harshit Shah

    April 3, 2020 - 5:07 PM

    when i am registering new alumni it don,t send request to admin

    • chaitanya

      April 3, 2020 - 6:51 PM

      New alumni information either store in database or sent to admin for conformation. Both cases are not working..

    • Harshit Shah

      April 4, 2020 - 4:23 PM

      no in my it store in database but not going to admin for conformation

    • chaitanya

      April 6, 2020 - 6:40 PM

      please send your code.. i will check with my code. send me [email protected]

    • Student Project Guide

      July 8, 2020 - 10:04 PM

      I have updated code and removed all bugs. Please check it again

  • Harshit Shah

    April 4, 2020 - 4:24 PM

    when i am registering new alumni it don,t send request to admin for validate

    • Student Project Guide

      July 8, 2020 - 10:05 PM

      I have updated code and removed bugs. Please download and check again.

  • Harshit Shah

    July 17, 2020 - 8:20 PM

    when i am registering new alumni it don,t send request to admin for validate

    • Student Project Guide

      July 18, 2020 - 12:36 AM

      I have updated code and removed bugs. Please download and check again.

  • Harshit Shah

    July 17, 2020 - 8:20 PM

    i want to change photo of main page and gallery i am unable to find the file of it so please help me

    • Student Project Guide

      July 18, 2020 - 12:36 AM

      Did you checked in images folder. you can replace images with other images.

    • Harshit Shah

      July 18, 2020 - 12:36 AM

      i had try this methpd but it is not working

    • Student Project Guide

      July 18, 2020 - 12:36 AM

      Here is the tutorial to upload photos and creating events inside photo gallery:

      https://youtu.be/jsHP8jGkCGQ

  • chaitanya

    July 17, 2020 - 8:20 PM

    while i’m registering for alumni, it was not sending to admin to verify it. please help me.

    • Student Project Guide

      July 18, 2020 - 12:36 AM

      What to send to the administrator. Can you clarify your question please.

    • E.C.Chaitanya

      July 18, 2020 - 12:36 AM

      While Im registering to New Alumni, after submitting the details, It was not storing in the database.

  • Harshit Shah

    July 17, 2020 - 8:20 PM

    when i am registering new alumni it don,t send request to admin

    • chaitanya

      July 18, 2020 - 12:36 AM

      New alumni information either store in database or sent to admin for conformation. Both cases are not working..

    • Harshit Shah

      July 18, 2020 - 12:36 AM

      no in my it store in database but not going to admin for conformation

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