Alumni Management System has been designed using PHP-MySQL where in many user-friendly form controls have been added in order to make it a user interactive application. This project which stores Alumni database which makes easier to maintain the records of the alumni along with staff details. The proposed system will be on-line so it can be accessed by alumni anywhere. There are many records such as alumni details, course details, funds, membership details etc. Handling   all the records is a difficult task for the user this product provides easy way for maintaining records.

Alumni today are the best source of jobs, donation & knowledge capital for you institute, so get them back by signing up for Alumni today!

Alumni of a college generally stay in touch with their immediate friends but find it hard to stay connected with other college mates. Contact between alumni can be used to forge business connections and to gain references or insight in a new field. Alumni work can consist of alumni mentoring students, organizing alumni days, having training sessions during alumni days for alumni, inviting alumni to give lectures, arranging work practices, and proposing topics of theses, raise funds for the organizations. It is important to carry out a good follow-up marketing of alumni events.

Objective of the Project:

  • To build a system that will be able to manage alumni data of a college and provide easy access to the same
  • To reduce manual work.
  • To provide user-friendly interface.
  • Quick data retrieval and large amount of data storing.
  • To allow old and new students of a university or college to communicate with each other. This allows students to know about each other and their current activities.


Tools Platform
Front End PHP
Backend MySQL

Module of Alumni management system

1) Login Module: The system provides security features through username and password matching where only authorized user can access the system with different authorization level. It includes admin, alumni and faculty.

  • Admin: Admin is super user of this application. The adminfunctionalities include verifying alumni details, updating password, adding or deleting courses which are there in the college, organizing alumni meet in different city and scheduling training session for current year student.
  • Alumni: This module helps Alumni to register into system by providing valid details. Once the registration is done, details will be sent to admin for approval. This module also allows Alumni to update the password. Once the registration is done user can update his profile.
  • Staff: This module helps staff to register into system by providing valid details. Once the registration is done, details will be sent to admin for approval. This module also allows staff to update the password. Once the registration is done staff can update his profile.

2) Profile Registration: This allows a faculty and an alumnus to register.

3) Raise Fund Module: This Module allows alumni to raise funds for the organizations. Alumni donation can be done using credit card or debit card.

4) Feedback module: This module allows users to post feedback or Review for particular product regarding quality or cost etc.

5) Training Module: In this module, alumni will participate in training session with the allotted topics. Training sessions are updated by admin.

6)Alumni Gallery: This module allows alumni to maintain photo gallery of recent alumni meet. It includes images of various alumni events.

7) Regional users: This module display’s groups of alumni from different regions. This module information will be added by the admin.

8) Alumni office bearers: This module includes various office bearers of alumni as well as each of regional units along with their personal info. Which would be displayed for the users and this info will be updated by the admin.

9) Search: This module lets an alumni and staff of the college to search different alumni members and other office bearers. This is secured since only authenticated user can search based on criteria like place, position, regional users.

10) User: It allows user to view gallery, view jobs that are posted by alumni and apply for the same. 

11) Chat: This module allows alumni to chat with his alumni friend of a region or with a group of alumni students.

Video Demo for Alumni Management System:

Watch in Youtube…

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Harshit Shah
Harshit Shah
March 28, 2020 2:20 PM

i want to change photo of main page and gallery i am unable to find the file of it so please help me

Harshit Shah
Harshit Shah
March 29, 2020 11:27 AM

i had try this methpd but it is not working

March 29, 2020 8:52 PM

while i’m registering for alumni, it was not sending to admin to verify it. please help me.

March 31, 2020 7:03 AM

While Im registering to New Alumni, after submitting the details, It was not storing in the database.

April 1, 2020 8:20 AM

I do the same process as you did in the video. But there is no reflection in my database. what might be the problem??

Harshit Shah
Harshit Shah
April 3, 2020 5:07 PM

when i am registering new alumni it don,t send request to admin

April 3, 2020 6:51 PM
Reply to  Harshit Shah

New alumni information either store in database or sent to admin for conformation. Both cases are not working..

Harshit Shah
Harshit Shah
April 4, 2020 4:23 PM
Reply to  chaitanya

no in my it store in database but not going to admin for conformation

April 6, 2020 6:40 PM
Reply to  Harshit Shah

please send your code.. i will check with my code. send me [email protected]

Harshit Shah
Harshit Shah
April 4, 2020 4:24 PM

when i am registering new alumni it don,t send request to admin for validate